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Create an event (single region).
Note: When creating an ad hoc event, make certain that you create or have ready the status types you need. In addition, make certain they are associated with the resource types you intend to include in the incident.
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From any page, open the Event menu and click Event Management. The Event Management page opens.
Click Create New Multi-Region Event. The Create Multi-Region Event page opens.
Enter information in the appropriate fields:
Field
Description
Title
Title of this event (required).
Information
Additional details about the event (required).
Event Start
Start date and time for the event; the default is Immediately.
You can set a start date in the future (such as for exercises and training sessions) (required).
Event End
Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).
- To attach a file click Browse or Choose File. The browse window opens.
Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html). - Locate and select the file.
Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.
Complete the appropriate fields:
Field
Description
Display in Event Banner?
Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.
Private?
Display to a user information for only those resources with which the user is associated (when selected).
Drill?
Specifies this is a drill (when selected).
End Quietly?
End event without sending notifications to participants and other interested parties (when selected).
Select the appropriate re-notification option:
Field
Description
Disabled
System does not automatically send follow-up notifications. This is the default setting.
Every n hours Starting (date) at (time)
System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
at specified times
System sends follow-up notifications at the times you specify.
Click the add button to add more times to the list.
Clear a time's check box to disable it.
Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.
For a more detailed description of the location, click View Map.
To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.
If the event should include all resources from participating regions, select Include all resources. Otherwise, clear it.
For each region participating in the event, select the appropriate template.
Click Next. The confirmation page opens, or a page opens for every region you selected.
In each region page, select specific resources and click Next. The confirmation page opens.
Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.- Review all information and, if you want to proceed, click Yes.
Note: Creating a multi-region event may take over a minute to complete.
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From any page, open the Event menu and click Event Management. The Event Management page opens.
Click Create Ad Hoc Event. The Create Ad Hoc Event page opens.
Enter information in the appropriate fields:
Field
Description
Title for this ad hoc event
Title of this event (required).
Information for this ad hoc event
Additional details about the event (required).
Event Start
Start date and time for the event; the default is Immediately.
You can set a start date in the future (such as for exercises and training sessions) (required).
Event End
Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).
- To attach a file click Browse or Choose File. The browse window opens.
Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html). Locate and select the file.
Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.
As appropriate, complete the appropriate fields:
Field
Description
Display in Event Banner?
Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.
Private?
Display to a user information for only those resources with which the user is associated (when selected).
Drill?
Specifies this is a drill (when selected).
End Quietly?
End event without sending notifications to participants and other interested parties (when selected).
Select the appropriate re-notification option:
Field
Description
Disabled
System does not automatically send follow-up notifications. This is the default setting.
Every n hours Starting (date) at (time)
System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
at specified times
System sends follow-up notifications at the times you specify.
Click the add button to add more times to the list.
Clear a time's check box to disable it.
For a more detailed description of the location, click View Map.Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.
To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.
If appropriate, click and drag the icon on the map to the location you want.
Click Next.
The Select Resources page shows every resource that you are authorized to include as participants in this event (that is, those that are to report additional event status types).
Selecting a resource indicates the resource will be asked to update event status types in addition to their specified daily status types. Furthermore, the event's icon displays next to the resource's name in Views. Selecting a resource means that those associated with the resource who have signed up to receive ad hoc event notifications are notified of the event.
Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.
To indicate individual resources, select the check box in the first column for each resource. To include all resources in your current list, select the check box in the Resource column header. When you are done searching for and selecting resources, click Next. The Select Status Types page shows the relevant status types for the resources you selected in the previous page.
To indicate individual types, select the check box in the first column for each status type. To include all status types in your current list, select the check box in the Status Type column header. When you are done, click Next. The Ad Hoc Event Confirmation page opens, showing high-level details.
From here, you can use the Previous button to return to setup pages to make changes, or click Yes to confirm creation of the ad hoc event.