Home > EMSupply > EMSupply Resource Requests > Manage Incoming Shipments


To create a shipment

  1. On the Requests and Shipments tab, click Incoming Shipments.
  2. Click Create Shipment.
  3. Click New Shipment. The Create New Shipment page opens.
  4. In the Shipment Location list, click the location where the shipment is currently located.
  5. For Shipment Name, enter a brief description of the shipment contents or purpose.
  6. For Shipment Status, click the status that reflects the current stage in the receiving process.
    Note: If the Shipment Status is Stored, you must identify the Shipment QC Date and Time, Received Date, and sub location for each item.
  7. In the Incident list, click the incident with which this shipment is associated.
  8. On the lower left, in the Inventory List, locate and click the plus icon for the items in the request. These items appear on the right, in the Selected Inventory

  9. On the lower right, in the Selected Inventory list, take either of these actions.

    If you want to…

    Then…

    Update the quantity of the items received,

    a.     Click the Edit icon.

    b.     For Quantity, enter the appropriate number.

    c.     Click the Save icon.

    Remove the item,

    a.     Click the Delete icon.

    b.     Click the Save icon.

  10. After you have added all expected items, on the upper right, click Save. The Incoming Shipments page opens, and the request is in the list.

To import a shipment

  1. On the Requests and Shipments tab, click Incoming Shipments.
  2. Click Create Shipment. A window opens.
  3. Click Import Shipment. The Import Shipment window opens.
  4. For Name, enter a brief description of the shipment contents or purpose.
  5. In the Location list, click the location where the shipment is currently located.
  6. In the Sub Location list, click the sub location where the shipment will be stored.
  7. In the Incident list, click the incident with which this shipment is associated.
  8. For Pipe File, click Choose File. Your browser’s select file window opens.
  9. Navigate to and select the shipment file, then click Open.
  10. Click Import.
  11. If applicable, select the Shipment Checked check box and enter the date and time the shipment was inspected.

To process an incoming shipment

  1. On the Requests and Shipments tab, click Incoming Shipments.
  2. Locate the shipment and, on that row, click Unload.
  3. Click OK. The Incoming Shipments page opens, and the request status is Unloading.
  4. Click Stage. The Change Status window opens.
  5. Click OK. The Incoming Shipments page opens, and the request status is Staging.
  6. If you have not already specified the item sub location, in the Actions column, click the Edit icon.
  7. In the Selected Inventory list, click the Edit icon for each item and select the sub location where the item will be stored.

  8. On the upper right, enter the Shipment QC Date and Time and the Received Date.

  9. On the upper right, click Save
  10. Click Store. The Change Status window opens.
  11. Click OK. The Incoming Shipments page opens, and the request status is Stored.
  12. Click Save. The Incoming Shipments page opens, and the request status is Complete.

To export a shipment

  1. On the Requests and Shipments tab, click Incoming Shipments.
  2. On the upper right, click Export. The shipment details are downloaded according to your browser settings.