This topic provides information about patient records as they are appear in the Patient tab.
Tab Layout
Landing on the Patient tab, you are presented with a list of available forms. Depending on your region, as well as your particular role and rights, you may have access to default and/or custom forms. Select a form to open it.
The list of available forms moves to the left, which allows you to navigate between forms as needed. The layout and order of questions on this form varies depending on the form you selected. The name of the form appears at the top and the fields in which you enter information appear below and possibly on other tabs.
Scanning
To quickly enter basic patient data, click Scan Driver License. Scanning a driver license or ID card uploads patient information and fills in the appropriate fields on the form.
Adding a record
After completing the appropriate fields, click Save to create the record and clear the fields in preparation for adding another patient.
Updating a record
Recently added records can be updated to indicate sudden changes in the patient's condition or correct errors. Updates are made to and replace the original "add patient" form.
Editing a record
Existing patient records are accessed through the quick search, Dashboard or Filters tab. You can view, add, and edit patient information according to your role and rights.
Add Records
When adding a new patient or client record, choose the appropriate form based on the type of patient or client you are adding. Administrators can create and adapt various types forms, and they control which forms are available to you through the Patient tab. However, there are a series of default forms that are provided by Juvare. Default forms include:
MCI Triage and Daily Patient
If the patient is at your facility or in your unit due to being part of a disaster (such as a mass casualty incident), you are likely to use the MCI Triage tab to collect the individual's data. This tab calls for evaluating the patient's health situation. You can also indicate the patient's involvement in a specific incident and record transportation information.
You may also have access to the Add Daily Patient tab.
Evacuee
Use the Add Evacuee tab to record data about a client who presents at your location for care or your vehicle for transportation to safety. This individual may not be injured in any way. However, you can still use EMTrack to track this client's location and status. As appropriate, you can note the incident, transportation information, and any associated special needs.
Vaccination
Your organization may be using the Vaccination tab, which is specifically designed to support vaccination clinics and the rapid response of dispensing medications in a pandemic situation. This tool can also be used in other higher-volume and rapid response situations, such as seasonal flu clinics. For more information, go to the article Add a Patient.
Update Records
To update a patient record, go to the Patient tab and open the same form you used to add the patient initially. Select the same incident, enter the patient's identification number, and click Load to retrieve the patient's information. Then, you can enter or edit the information you added about the patient previously and click Save to update the record. For more information, go to the article Update a Patient Record.
Edit Records
To edit a patient record, by entering supplemental or additional information through a Web - Edit form, you need to locate the patient through the dashboard or search, and choose Edit. For details, go to the article Edit a Patient Record.
Tables
When you see a section that contains a table, for example with the Files, Properties, and Relatives components, you can likely add, edit, and delete entries in the table. These sections allow you to manage multiple entries, but otherwise, they function the same as other fields in that they must be added to forms. For more information, go to the article Configurable Form Fields.
Patient Status
Performing the following actions changes the patient's status, as indicated:
Action | New Status |
Transport | Transporting to |
Receive | At location |
Discharge | No longer tracking |
Note the following about patient statuses:
- You must receive a patient before you can discharge them.
- If you are a provider facility user, you can only receive and discharge patients for facilities to which you have access.
- To discharge a patient, you must be logged in to the location where the patient was received.
- You can transport, receive, or discharge up to 50 patients at one time as long as you can specify the same receipt or discharge information for all patients in your selected group.