As a Domain Administrator, you can add a new facility to your domain and, if appropriate, specify the health system to which it belongs. You can also add Command Center information and customized Incident Dashboard tabs. The first step in adding a facility is searching for it.
Searching helps ensure you do not create a duplicate facility. In addition, if your organization uses more than one Juvare product, the search includes the Common Facility system. If you find the facility in Common Facilty, you can import it into eICS. In this way, your users can be sure they are viewing the same facility no matter which application they are using. In addition, when adding a facility, you can indicate that it should also be available to others through the Common Facility system.
As part of this process, you will want to make one or more Incident Command plans available to the new facility. If you make only one plan available to the facility, by default that is its active plan. If you grant access to multiple plans, go to the new facility's Plan Summary to select its active plan.
To add a facility, you must complete a series of tasks:
Search for matching facilities
Add a facility if your search did not result in a match, or import a facility from Common Facility
Complete the imported facility's details
For information on tabs you can customize for a facility, refer to Custom Incident Dashboard Tabs .
To search for a facility
You can search by standard search criteria, such as facility Name , Address , and Type . You can also use the map feature, which allows you to draw a shape on a map to indicate the geographic area you want to search.
If your search yields more than 10 matches, only the first 10 are shown and the system asks you to refine the search.
Tip: If you plan to search by setting an area on the map, do not specify a Zip Code.
Point to Planning and click Facilities. The Facility Administration page opens.
Click Add New Facility. The right pane shows criteria you can use to determine whether this facility already exists.
Enter one or more of the search criteria.
If you want to include an area on a map in your search criteria, click set area on map. The Common Facility Map window opens.
If you are searching using the map feature, click the square or polygon icon and draw the shape on the map.
Click OK. The Common Facility Map window closes. The link to the right of Location now shows as area is set on map.
Click Search. The page shows all facilities in eICS that match your criteria.
Tip: To view details for any facility in your search results, click its name.
To add a facility
Use this procedure if your search yielded no matching facilities or did not locate the correct one.
Click add as new facility. The new facility's General drawer opens. The appropriate fields show the criteria you specified in your search.
For Name, enter the name of the facility.
For Report Name, enter a name for the facility.
For Domain, select the domain to which the facility belongs.
If appropriate, select the Add facility to the Common Facility system check box.
For Address, enter the address information of the facility.
Click locate on map. The Common Facility Map window opens.
Click the down arrow icon to populate the Latitude and Longitude for the address you specified.
Tip: You can do the reverse as well. In the General tab, enter the latitude and longitude and use the Locate on Map feature to determine the address.Click OK. The map window closes.
For Type, select the facility type.
Click Save.
To import a facility from Common Facility
Use this procedure when you find a match in Common Facility and want to make the facility available in eICS.
Next to the appropriate matching facility, click import. The imported facility's General drawer opens. The appropriate fields are prefilled from the Common Facility system.
As applicable, add or change the name of the facility.
For Report Name, enter or change the name of the facility.
For Domain, select the domain to which the facility belongs.
For Address, enter the address information of the facility.
Click locate on map. The Common Facility Map window opens.
Click the down arrow icon to populate the Latitude and Longitude for the address you specified.
Tip: You can do the reverse as well. In the General tab, enter the latitude and longitude and use the Locate on Map feature to determine the address.Click OK. The map window closes.
In Type, select the facility type.
Click Save.
To complete the imported facility's details
Note: You may not be able to unlock the ICS chart of some plans. Your domain has control over which plans are editable.
Click the Details drawer.
To change the facility's health system, click Change and select a different system.
If appropriate, click Change next to Available Plans. The Available Plans window opens.
Select or clear the Available check box for this facility, indicating whether the plan is available to users.
Select or clear the Locked check box for this facility, indicating whether the plan's ICS chart can be changed by users.
Click OK. The plans window closes.
Select or clear the Share Incident Data with WebEOC check box.
In the Command Center Details section, specify your Command Center's Phone, Fax, and/or Location.
In the Incident Dashboard Tabs section, for each tab:
Enter the name of the tab. This is the name that will appear in the dashboard's tab.
Enter the URL. You must enter the entire website address, including http:// or https:// as appropriate.
Click View to test the website. If the URL is correct, the website opens in a new browser window.
If you want to add more custom tab options, click Add Tab, and repeat these steps.
Click Save.
Note: If a site you are adding is likely to contain nonsecure or mixed content, an icon appears next to the website name, and the URL field is outlined in the same color as the icon. The system also generates a warning message when you save this information.