When you create an event, you choose an event template that helps you define details for that specific type of event. The list of templates shows the icon that will be associated with the event, the name of the template, the event type, and the template description.
You may be granted the right to create and maintain ad hoc events. These are generally emergencies for which your region does not have an appropriate template set up.
If you have the appropriate rights and access to multiple regions, you may be able to create a multi-region event. This topic covers how to:
Create an event (single region).
Create a multi-region event.
Create an ad hoc event.
Note: When creating an ad hoc event, make certain that you create or have ready the status types you need. In addition, make certain they are associated with the resource types you intend to include in the incident.
When you are done creating the event, open the Map view. If you specified an address, the event icon appears in the map, showing the location of the event you just created. Click the icon to view event details. In the Map view, you can select the event in the Event Resources field; when you do, the map shows only those resources associated with the event.
Keep the following in mind about event creation:
The Title and Information fields may contain default text that provides a general description of this type of event. You can retain or change this information.
The default Event End is 24 hours from the date and time you create the event.
By default, the Display in Event Banner check box is selected, indicating the system will display the event banner toward the top of the EMResource page. In rare instances, you may decide that you do not want the system to display the banner for this event. In this case, clear the Display in Event Banner check box.
For certain types of events, especially those created to coordinate and track emergency response, certain address details (City, State, and County) may be required. If they are, two asterisks (**) appear next to the field label.
In specifying a location, you can enter minimal details (such as city and state) and then look up the address. In the map, click the location icon and drag it to the appropriate spot in the map.
To create an event
From any page, open the Event menu and click Event Management. The Event Management page opens.
Click Create New Event. The Select Event Template page opens.
Locate the template you want to use for this event, and click Create in the first column. The Create New Event page opens.
Enter information in the appropriate fields:
Field
Description
Title
Title of this event (required).
Information
Additional details about the event (required).
Event Start
Start date and time for the event; the default is Immediately.
You can set a start date in the future (such as for exercises and training sessions) (required).
Event End
Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).
To attach a file click Browse or Choose File. The browse window opens.
Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html).- Locate and select the file.
Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.
As appropriate, complete the appropriate fields:
Field
Description
Display in Event Banner?
Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.
Private?
Display to a user information for only those resources with which the user is associated (when selected).
Drill?
Specifies this is a drill (when selected).
End Quietly?
End event without sending notifications to participants and other interested parties (when selected).
Select the appropriate re-notification option:
Field
Description
Disabled
System does not automatically send follow-up notifications. This is the default setting.
Every n hours Starting (date) at (time)
System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
at specified times
System sends follow-up notifications at the times you specify.
Click the add button to add more times to the list.
Clear a time's check box to disable it.
Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.
For a more detailed description of the location, click View Map.
To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.
If appropriate, click and drag the icon on the map to the location you want.
Click Save or specify resources for this event.
By default, the Create New Event page shows every resource associated with the specific event template (if any). You can select resources that are to participate in this event (that is, those that are to report additional event status types).
Selecting a resource indicates the resource will be asked to update event status types in addition to their specified daily status types. Furthermore, the event's icon displays next to the resource's name in Views. Selecting a resource here does not indicate who will receive notifications regarding this event. Refer to Set Up Template Notifications for more information.
Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.
- To indicate individual resources, select the check box in the first column for each resource. To include all resources in your current list, select the check box in the header (next to the Resource Name column header). When you are done searching for and selecting resources, click Save.
To create a multi-region event
From any page, open the Event menu and click Event Management. The Event Management page opens.
Click Create New Multi-Region Event. The Create Multi-Region Event page opens.
Enter information in the appropriate fields:
Field
Description
Title
Title of this event (required).
Information
Additional details about the event (required).
Event Start
Start date and time for the event; the default is Immediately.
You can set a start date in the future (such as for exercises and training sessions) (required).
Event End
Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).
- To attach a file click Browse or Choose File. The browse window opens.
Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html). - Locate and select the file.
Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.
Complete the appropriate fields:
Field
Description
Display in Event Banner?
Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.
Private?
Display to a user information for only those resources with which the user is associated (when selected).
Drill?
Specifies this is a drill (when selected).
End Quietly?
End event without sending notifications to participants and other interested parties (when selected).
Select the appropriate re-notification option:
Field
Description
Disabled
System does not automatically send follow-up notifications. This is the default setting.
Every n hours Starting (date) at (time)
System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
at specified times
System sends follow-up notifications at the times you specify.
Click the add button to add more times to the list.
Clear a time's check box to disable it.
Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.
For a more detailed description of the location, click View Map.
To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.
If the event should include all resources from participating regions, select Include all resources. Otherwise, clear it.
For each region participating in the event, select the appropriate template.
Click Next. The confirmation page opens, or a page opens for every region you selected.
In each region page, select specific resources and click Next. The confirmation page opens.
Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.- Review all information and, if you want to proceed, click Yes.
Note: Creating a multi-region event may take over a minute to complete.
To create an ad hoc event
From any page, open the Event menu and click Event Management. The Event Management page opens.
Click Create Ad Hoc Event. The Create Ad Hoc Event page opens.
Enter information in the appropriate fields:
Field
Description
Title for this ad hoc event
Title of this event (required).
Information for this ad hoc event
Additional details about the event (required).
Event Start
Start date and time for the event; the default is Immediately.
You can set a start date in the future (such as for exercises and training sessions) (required).
Event End
Interval at which the event will end automatically, the date/time the event is scheduled to end, or open-ended (not specified end) (required).
- To attach a file click Browse or Choose File. The browse window opens.
Tip: You can attach a file to the event, which is then available to any user associated with the event. You can upload the following file types: PDF (.pdf), text (.txt), and web page (.html). Locate and select the file.
Click Open. The window closes. The Create New Event page shows the path and filename for the attachment.
As appropriate, complete the appropriate fields:
Field
Description
Display in Event Banner?
Display in event banner on view pages to announce the event (when selected). This option must be selected for events for which no resources have been identified.
Private?
Display to a user information for only those resources with which the user is associated (when selected).
Drill?
Specifies this is a drill (when selected).
End Quietly?
End event without sending notifications to participants and other interested parties (when selected).
Select the appropriate re-notification option:
Field
Description
Disabled
System does not automatically send follow-up notifications. This is the default setting.
Every n hours Starting (date) at (time)
System sends follow-up notifications at the interval you select (such as 1 hour, 10.5 hours) beginning at the date and time you specify.
at specified times
System sends follow-up notifications at the times you specify.
Click the add button to add more times to the list.
Clear a time's check box to disable it.
For a more detailed description of the location, click View Map.Specify all or part of the address for the event, including the Street Address, City, State, Zip Code, and/or County.
To obtain the exact Latitude and Longitude of the address information you entered, click Lookup Address.
If appropriate, click and drag the icon on the map to the location you want.
Click Next.
The Select Resources page shows every resource that you are authorized to include as participants in this event (that is, those that are to report additional event status types).
Selecting a resource indicates the resource will be asked to update event status types in addition to their specified daily status types. Furthermore, the event's icon displays next to the resource's name in Views. Selecting a resource means that those associated with the resource who have signed up to receive ad hoc event notifications are notified of the event.
Tip: Use the search feature in the Resources to Participate in This Event section to narrow the results that appear in the page and make it easier to identify the resources to be involved.
To indicate individual resources, select the check box in the first column for each resource. To include all resources in your current list, select the check box in the Resource column header. When you are done searching for and selecting resources, click Next. The Select Status Types page shows the relevant status types for the resources you selected in the previous page.
To indicate individual types, select the check box in the first column for each status type. To include all status types in your current list, select the check box in the Status Type column header. When you are done, click Next. The Ad Hoc Event Confirmation page opens, showing high-level details.
From here, you can use the Previous button to return to setup pages to make changes, or click Yes to confirm creation of the ad hoc event.